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Procedure for Grant to Voluntary Organisations

The voluntary organisations desirous of implementing the scheme should send their applications in the format given below through the concerned State Government/UT Administration (with a copy endorsed directly to the Ministry). The State Government should give its views within a period of three months regarding the organisations' eligibility, suitability, relevance of the proposal and the capacity of the agency to implement it.

Comments should be sent by the State Government even if the proposal is not recommended giving reasons there of.

In order to be eligible for financial assistance under this scheme voluntary organisations, public trusts and non-profit making companies should
  1. have proper constitution of articles of association;
  2. have a properly constituted managing body with its powers and duties clearly defined in the constitution;
  3. be in a position to secure the involvement, on voluntary basis, of knowledgeable persons for furtherance of their programmes;
  4. not discriminate against any person or group of persons on ground of sex, religion, caste or creed;
  5. not be run for the profit of any individual or a body or individuals;
  6. not directly function for the furtherance of the interests of any political party; and
  7. not in any manner incite communal disharmony.

Only those eligible agencies, which have been in existence for three years would be considered for assistance under this scheme. This requirement may be waived in respect of agencies with specially qualified workers or which can otherwise justify a special consideration.

If any agency is already receiving or expecting to receive grant from some other official source for a project for which application is made under this scheme, assistance under this scheme will be made after taking into consideration the grant received, or likely to be received from such other official source. It should also be ensured that an agency already in receipt of a grant from any other official source, Central or a State, should not transfer any part of that liability to a grant to be sanctioned under this scheme.

The proposals of the voluntary organisations with the recommendation of the State Government/UT Administration should be sent to the Ministry of Human Resource Development (Department of Education), Government of India by the end of December every year for the following financial year. The proposals will be examined in the Ministry and 50 per cent of the approved grant for a year will be released as the first installment and the remaining 50 per cent after the agency reports utilisation of at least 75 per cent of the grant sanctioned earlier.

The request for release of the second installment should be accompanied by a progress report (in Proforma I and II) and statement of expenditure. The grant will be remitted to the agency directly by Demand Draft/Cheque drawn in its favour by the Ministry of Human Resource Development, Department of Education.

Conditions of Grant to Voluntary Organisations

  1. The grant-receiving agency will be required to execute a bond on a prescribed form (Annexure V). The bond should be supported by two sureties if the agency is not a legal entity.
  2. An agency in receipt of financial assistance shall be open to inspection by an officer of the Union Ministry of Human Resource Development or the State Education Department.
  3. The accounts of the project shall be maintained properly and separately and submitted as and when required. They should be open to check by an officer deputed by the Government of India or the State Government. They shall also be open to a test-check by the Comptroller and Auditor General of India at his discretion.
  4. The audited accounts together with the utilisation certificate in the prescribed form duly countersigned by the Chartered Accountant are required to be furnished within six months in respect of a preceding year or after expiry of the duration for which grant is approved.
  5. The agency shall maintain a record of all assets acquired wholly or partially out of government grant and maintain a register of such assets in the prescribed proforma. Such assets shall not be disposed of, encumbered or utilised for the purposes other than those for which the grant was given, without prior sanction of the Government of India. Should the agency cease to exist at any time, such properties shall revert to the Government of India.
  6. When the State Government/Government of India have reasons to believe that the sanctioned money is not being utilised for the approved purpose the payment of grant may be stopped and the earlier grants recovered.
  7. The institution must exercise reasonable economy in the working of the approved project.
  8. The grantee agency shall furnish to the Ministry of Human Resource Development reports as may be prescribed.
  9. The decisions of the Secretary to the Government of India in the Ministry of Human Resource Development, Department of Education, on the question whether there has been breach of violation of any of the terms and conditions mentioned in the sanction letter shall be final and binding on the grantee.

Evaluation and Monitoring

State Governments/UT Administrations may identify institutions/agencies to take up concurrent evaluations of the programme in selected areas/schools. The cost of such evaluation studies would be reimbursable to the State Government under the scheme. The Central Government may also undertake a summative evaluation of implementation of the scheme through the NCERT (or other institutions) at the end of the Plan period.

Quarterly progress reports may also be furnished to the Ministry of Human Resource Development (Department of Education) with a copy to the NCERT in Proforma I-II.

Application Format
For Voluntary Organisations for Financial Assistance
Under the Scheme of IEDC

Part I General Information

  1. Name of the Agency;
  2. Its objects and activities ( give brief history);
  3. Whether registered under Indian Societies Registration Act 1860 (Act XXI of 1860), public trust or non-profit making company? Give number and attach copy of the relevant document.
  4. Whether the organisation has any experience in education of the handicapped. I fso, a brief mention may be made indicating the type, size, and location of the programme organised.
  5. Whether the office of the organisation is located in its own or in a rented building?

Part II Existing Programmes

  1. Number of schools covered;
  2. Number of children covered disability wise and estimated expenditure on stipends to various categories of children:
    1. Visually impaired;
    2. Hearing and speech impaired;
    3. Orthopaedically handicapped;
  3. Mentally handicapped;
  4. Number of special teachers and estimated expenditure there on;
  5. Number of helpers and expenditure there on;
  6. Number of children living in hostels and expenditure there on.

Part III New Programmes

  1. Number of schools proposed to be covered;
  2. Number of children proposed to be covered disability wise and estimated expenditure on stipends to various categories of children;
  3. Number of special teachers proposed to be appointed and estimated expenditure there on;
  4. Number of helpers proposed to be appointed and estimated expenditure there on;
  5. Number of children proposed to join hostel and estimated expenditure there on;

Part IV Other Items of Expenditure

  1. Training of teachers / others with full details;
  2. Resource room;
  3. Assessment of children;
  4. Preparation of instructional materials;
  5. Removal of architectural barriers;
  6. Other items.

Part IV Recommendation of the State Govt.

The application has been examined and it is certified that the organisation is eligible for assistance and has the capability of taking up the programme applied for

Signature

(Disignation and Office Stamp)
(The officer signing this should not be below the rank of Under Secretary)

BOND

  1. KNOW ALL MEN BY THESE PRESENTS THAT WE the an Association registered under the Societies Registration Act 1860 (Act XXI of 1860) and having its office in the State of (hereinafter called the Obligors are held and firmly bound to the President of India( hereinafter called the Government) in the sum of Rs. (Rupees only) well and truly to be paid to the President on Demand and without a demur for which payment we bind ourselves and our successors and assigns by these presents.
  2. SIGNED this day of in the year Two thousand .
  3. WHEREAS on the obligors request, the Government has as per Union Ministry of Human Resource Development ( Department of Secondary Education and Higher Education) letter ___ Dated ____ (hereinafter referred to as the 'letter of Sanction' which forms an integral part of those presents and a copy whereof is annexed hereto as Annexure A ) agreed to make favour of the obligors a grant of Rs. ___ (Rupees only ) out of which Rs. __ have already been received by the obligors on condition of the obligors executing a bond in the term and manner contained hereinafter and which the obligors have agreed to do.
  4. Now the condition of the above written obligation is that if the obligors duly fulfill and comply with all the conditions mentioned in the letter of sanction the above written bond or obligation shall be void and of no effect. But otherwise it shall remain in full force and virtue. If a part of the grant is left unspent after the expiry of the period which within it is required to be spent the obligors agree to refund the unspent balance along with interest at the rate of 6 % per annum unless it is agreed to be carried over.
  5. The Society / Trust agrees and undertake to surrender / pay to Government the monetary value of all such pecuniary or other benefits which it may receive or derive / have received or derived through / and unauthorized use such as letting the premises for adequate or less than adequate consideration or use of the premises for any purpose other than that for which the grant was intended of the property / building created/ acquired / constructed largely from out of Government grant. The decision of the Secretary to the Government of India in the Ministry of Human Resource Development ( Department of Secondary Education and Higher Education ) or the Administrative Head of the Department Concerned as regards the monetary value aforementioned to be surrendered / paid to the Government will be final and binding on the Society / Trust.
  6. AND THESE PRESENTS ALSO WITNESS THAT
    1. the decision of the Secretary to the Government of India in the Ministry of Human Resource Development ( Department of Secondary Education and Higher Education ) on the question whether there has been breach of or violation of any of the terms or conditions mentioned in the sanction letter shall be final and binding on these presents.
    2. the Government shall bear the stamp duty payable on theses presents.
  7. In witness whereof these presents have been executed as under on behalf of the obligor the day herein above written in pursuance of the Resolution No. ____ dated passed by the Governing Body of the obligor, a copy whereof is annexed hereto as Annex B, and by for and on behalf of the President of India on the date appearing below.

Signed for and on behalf of
(Name of the obligor Association)
In the presence of

1.
2.

Witness' Name and Address
accepted for and on behalf of the President of India
Witness

Date
Designation
Name and Address

Enclosures: Annexures A and B

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